Executive search
Project, Program & Business Analysis
No postings. No stacks of resumes. No chasing. You choose from a short list of people who have done this before.
No upfront fee. You pay only if you engage someone we present.
Interim Headhunters starts with the work behind this request: Project and analysis roles share vocabulary and differ in substance. A project manager owns scope, schedule, budget and the people involved for one piece of work.
This is what we do all day: place interim executives, interim managers and contract professionals.
Need someone now? Call 305-306-4829.
You have a business to run.
Hiring a senior person yourself takes time you do not have. Here is what we hear from owners and hiring managers every week.
Not sure if you need interim or fractional? Use the decision helper
- The seat is open and the work is piling up on you.
- A job posting brings in hundreds of resumes and none of them have done the job.
- You do not have weeks to screen, chase and schedule.
- You need to know the person can do it before they start, not after.
- No upfront fee
- 2 to 3 vetted consultants per assignment
- Matched to your industry
- You choose
- Interim plus permanent search
Project, Program & Business Analysis titles we fill
Titles with a page link through to it. The rest are titles we also fill; choose one and we pass it to the form with your request.
- Contract Project ManagerSpecialist search for Contract Project Manager. Discuss the scope, relevant experience and several vetted options. No fee unless you engage someone we present.
- Contract IT Project ManagerFind an experienced Contract IT Project Manager to execute your technology project. We vet for specific technical delivery experience and clear operational reporting.
- IT Project ManagerFind an experienced Contract IT Project Manager to execute your technology project. We vet for specific technical delivery experience and clear operational reporting.
- Contract Project CoordinatorEngage a Contract Project Coordinator to maintain project logs, schedule resources and ensure documentation aligns with your delivery goals.
- Contract PMO AnalystEngage a Contract PMO Analyst to audit project performance, manage RAID logs and maintain consistent status reporting for your portfolio.
- PMO AnalystEngage a Contract PMO Analyst to audit project performance, manage RAID logs and maintain consistent status reporting for your portfolio.
- Contract Scrum MasterHire a contract Scrum Master who manages team velocity, removes process blockers, and keeps sprint commitments on schedule without permanent headcount impact.
- Scrum MasterHire a contract Scrum Master who manages team velocity, removes process blockers, and keeps sprint commitments on schedule without permanent headcount impact.
- Contract Business AnalystSpecialist search for Contract Business Analyst. Discuss the scope, relevant experience and several vetted options. No fee unless you engage someone we present.
- Contract Process Improvement AnalystImprove internal systems and operational workflows with a contract process improvement analyst. Identify bottlenecks and standardize procedures.
- Process Improvement AnalystImprove internal systems and operational workflows with a contract process improvement analyst. Identify bottlenecks and standardize procedures.
- Contract Data Migration SpecialistSpecialist search for Contract Data Migration Specialist. Discuss the scope, relevant experience and several vetted options. No fee unless you engage someone we present.
- Contract Project SchedulerSpecialist search for Contract Project Scheduler. Discuss the scope, relevant experience and several vetted options. No fee unless you engage someone we present.
- Interim Project ManagerAn interim project manager drives a single, time-bound project to completion. We find experienced leads who handle the planning, RAID logs, and team coordination.
- Program ManagerFind a program manager to govern complex project portfolios. We assess technical delivery history, stakeholder influence, and cross-project risk management.
- program managerFind a program manager to govern complex project portfolios. We assess technical delivery history, stakeholder influence, and cross-project risk management.
- Project CoordinatorHire a project coordinator to manage documentation, track schedules and facilitate task completion within a project team.
- Business Systems AnalystBusiness Systems Analysts bridge the gap between finance, supply chain, or HR workflows and the underlying software architecture.
- business systems analystBusiness Systems Analysts bridge the gap between finance, supply chain, or HR workflows and the underlying software architecture.
- Process AnalystFind a process analyst who documents workflows and logic for business systems. We assess their ability to create buildable requirements and testable plans.
- Data Conversion SpecialistHire a Data Conversion Specialist to execute precise data reconciliation and mapping. Avoid cutover failures with experts who manage legacy information risks.
- ERP Data Migration LeadHire an ERP Data Migration Lead to govern the transfer of business information during system consolidation or platform replacement projects.
- Systems Conversion AnalystAn expert guide on evaluating and hiring Systems Conversion Analysts to manage technical data migrations, reconciliation protocols, and critical system cutovers.
- Primavera P6 SchedulerEngage a Primavera P6 expert to build and maintain project schedules. We focus on technical proficiency, delay analysis, and objective project reporting.
- Planner / SchedulerHire a professional Planner or Scheduler to manage project baselines, resource logic, and delay analysis in P6 or MS Project.
- Project Controls AnalystA Project Controls Analyst tracks project performance against baselines, manages cost data, and evaluates schedule impacts to protect your project budget.
- project controls analystA Project Controls Analyst tracks project performance against baselines, manages cost data, and evaluates schedule impacts to protect your project budget.
- Cost EngineerHire a Cost Engineer to manage project budgets, change orders and earned value analysis. Ensure financial control on complex projects.
- cost engineerHire a Cost Engineer to manage project budgets, change orders and earned value analysis. Ensure financial control on complex projects.
- agile coachAn agile coach improves team delivery by optimizing workflows. Learn how to hire a specialist who bridges technical execution and organizational goals.
- delivery managerHire a delivery manager to bridge the gap between development and project goals. We verify project track records and communication accuracy.
- change management analystAssess and select a change management analyst based on their ability to map process transitions, address worker resistance and finalize documentation.
Hiring guides
Not sure which title fits? Describe the seat in the form and we will match it.
Related roles
Executive roles above this family
Delivery roles are not interchangeable
Project and analysis roles share vocabulary and differ in substance. A project manager owns scope, schedule, budget and the people involved for one piece of work. A program manager coordinates several related projects. A coordinator supports. A PMO analyst keeps the reporting and governance running. A scrum master facilitates a team using an iterative method. A business analyst works out what is needed. A scheduler builds and maintains the plan.
Pick the role by asking what is going wrong. If nobody is accountable for the result, you need a manager. If the plan keeps slipping without anyone noticing, you need a scheduler or controls analyst. If requirements keep changing, you need an analyst.
Several of these roles appear in one project. Saying so helps us look for people who work well together.
Manager or specialist
A contract project manager owns the outcome, not just the tasks. They manage stakeholders, decisions and risks, and they have to be comfortable telling a senior person something unwelcome. A coordinator does not carry that weight, and a brief that expects one to do so will be disappointed.
Specialist roles such as scheduler, data migration specialist and process improvement analyst do narrow work deeply. A scheduler builds logic driven plans and reports progress honestly. A migration specialist maps, cleans and moves data and reconciles the result. Both are valuable and neither replaces a manager.
Agile roles depend on the setting. A scrum master works with a team that already uses the method. An agile coach helps a team adopt it. Tell us which.
Technical and domain differences
Domain matters in this field. Information technology projects, construction projects, process change projects and compliance projects have different rhythms and vocabulary. A strong project manager can cross over, but a wise brief names the domain.
Method matters too. Some environments use predictive plans with fixed phases. Others use iterative delivery. Many use a mix. A person who has only worked in one may need time to adapt.
Tools differ: scheduling software, work tracking tools, reporting platforms. A scheduler or controls analyst must know the specific scheduling package used, since it shapes how plans are built.
Where we source and how we screen
We draw on independent project managers, people between programs, former consulting staff and specialists who work through several organizations. Business analysts often come from systems and operations backgrounds. Schedulers come from construction, engineering and technology programs.
Screening focuses on specific projects. What was the objective, what was the plan, what went wrong, what was the decision and who made it? We ask for an example of a project that was stopped or reset. We ask how they reported bad news.
We also check whether their documents are clear. A plan or a requirements document tells you quickly whether the person thinks clearly.
What delivery work depends on
Projects depend on a sponsor who has authority and attention. They depend on stakeholders who show up, on teams with time and on decisions being made when needed. A skilled manager cannot make up for an absent sponsor.
Analysts depend on access to the people who know the work. A requirements effort without access to users produces guesses. Schedulers depend on honest input from the people doing the tasks.
State who the sponsor is, who the stakeholders are and how decisions get made. These answers decide whether the engagement is a realistic one.
Briefing mistakes specific to delivery
Frequent mistakes include asking for a project manager when the problem is unclear scope, asking for a coordinator to run a complex program and hiding the state of the project. Another is expecting a business analyst to make decisions that belong to the business.
Some briefs list every possible project skill and so describe nobody. Choose the few that matter most.
Finally, say what done means. A delivered system, a completed plan or a handed over team each need a different person. Without that, the role drifts and the person is blamed for it.
Questions to settle before you brief
Say how much of the work is on site and how many people the person will coordinate directly. A manager who leads a team of a dozen is in a different position from one who leads through influence alone. Also say how decisions are recorded, because a person who cannot trace a decision cannot defend a plan.
Mention any prior attempts, including a project that stopped. Candidates who have recovered a stalled effort will recognize the signs, and those who have not will ask good questions about what happened.
Questions
How do you identify relevant candidates?
We evaluate specific experience and project outcomes relative to your requirements. You review vetted options and choose who to engage.
Are there fees for submitting a request?
No fee is charged unless you engage a candidate we present. Terms are agreed in writing before you engage anyone.
What happens if no candidates fit?
You owe nothing if you do not engage a presented candidate. We review the missed requirements to determine if we should continue the search.
Can I request confidentiality for my search?
Yes, we handle searches confidentially. We agree on disclosure limits before approaching potential candidates about your business.
Do you verify the availability of those working now?
Yes, we confirm interest and availability directly with individuals. We do not rely on inferred data from online profiles.
What replacement terms apply?
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
How are recruiting fees agreed?
No upfront fee. You pay only if you engage someone we present. We scope the assignment before quoting; the fee page explains our model.
How soon can we see options?
Availability depends on the assignment and the people who fit it. We qualify interest and commitments rather than promising a shortlist date before the search is scoped.
What if the scope grows?
Discuss new responsibilities before adding them to the engagement. Agree the priorities and record any change to the brief and terms.
Can we extend an engagement?
Discuss what remains unfinished and whether the same responsibility is still needed. Extensions depend on the person's commitments and the agreed engagement terms.
Can the appointment become permanent?
A permanent move can be discussed if both sides want it. Review the future role and the applicable agreement instead of assuming that temporary coverage automatically converts.
How is a confidential search handled?
Tell us what can be disclosed and whom we must not contact. We agree those boundaries before approaching people; do not send sensitive records with an initial brief.
What are the replacement terms?
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
What do you not do?
We do not sell job-board reposting as a search or bill hourly for recruiting work. We do not take a retainer unless expressly agreed, and an introduction does not authorize an engagement.
Tell us the seat
No upfront fee. You pay only if you hire. Share the title, the situation and the timing. A person reads it.
The Six-Step Search
What do you get at each step of the search?
We agree what the person must own before contacting anyone. You see how the search is scoped and which backgrounds we pursue. We speak with candidates about the work before presenting them. The Six-Step Search gives you useful written notes and support through interviews, rather than a pile of applications.
- 01
Scope call
We talk through the seat, the business and what has to change.
You get: A one-page role brief you approve before we search.
- 02
Market map
We work out where people who have done this job actually sit.
You get: A short note on the pool and how we plan to reach it.
- 03
Direct outreach
We approach people who are not looking at job boards.
You get: Progress updates so you are never chasing us.
- 04
Screening
We interview every candidate on the work, not the resume.
You get: Written notes on fit, availability and terms for each person.
- 05
Shortlist and interviews
You meet a short list. We handle the scheduling.
You get: Several vetted options and a debrief after each interview.
- 06
Offer and start
You choose. We help settle terms and the start date.
You get: Confirmed terms, a start date and check-ins after day one.
Tell us who you need.
No upfront fee. You pay only if you engage someone we present.
Send us the seat. We will take it from there.
No upfront fee. You pay only if you engage someone we present.