Role search
Get a billing specialist who can own recurring invoice production.
No postings. No stacks of resumes. No chasing. You choose from a short list of people who have done this before.
No upfront fee. You pay only if you engage someone we present.
Interim Headhunters starts with the work behind this request: A billing specialist is hired to bridge the gap between service delivery or product shipment and cash receipt. This person manages the mechanics of invoice production, ensuring that billable events are captured, verified against contracts, and posted to the general ledger.
This is what we do all day: place interim executives, interim managers and contract professionals.
Need someone now? Call 305-306-4829.
- No upfront fee
- 2 to 3 vetted consultants per assignment
- Matched to your industry
- You choose
- Interim plus permanent search
- billing specialist
The judgment call
What this hire really comes down to
A billing specialist is hired to bridge the gap between service delivery or product shipment and cash receipt. This person manages the mechanics of invoice production, ensuring that billable events are captured, verified against contracts, and posted to the general ledger. Unlike a general staff accountant who focuses on the broader close, this specialist owns the specific accuracy of the accounts receivable subledger and the flow of revenue through the system.
We identify candidates based on their capacity to solve discrepancies between raw data and final invoices. You need someone who can see why a batch of invoices did not process, adjust for tax or regional requirements, and update customer records without needing a manager to approve every minor edit. This role requires a strict focus on documentation and the ability to maintain clean customer accounts while managing the volume of outgoing invoices.
What we check
What we check before you see anyone
- We verify their technical proficiency with your specific ERP or equivalent billing modules, focusing on how they handle recurring billing logic, credit memos, and invoice voids. This ensures they can handle your environment without constant training on system commands or interface layouts.
- We test their understanding of reconciliation by asking how they match incoming cash receipts against specific open invoices to clear the aged accounts receivable report. They must be able to articulate how they identify unidentified payments and resolve them against open balances in the subledger.
- We audit their ability to manage complex billing rules, such as tiered pricing, milestone-based invoicing, or multi-currency requirements, ensuring they can explain these constraints clearly. This proves they can handle non-standard customer terms without manual calculation errors.
- We confirm their experience with audit support by reviewing their method for maintaining billing files, specifically how they link invoices to original purchase orders and proofs of delivery. A strong candidate demonstrates how they organize digital evidence to ensure each invoice stands up to external scrutiny during the year-end audit.
Sourcing
Where we find them
We locate billing specialists within high-volume industries like SaaS, logistics, or subscription-based services where revenue cycles are frequent and complex. These individuals have typically worked in environments where manual intervention is required to correct system-generated errors, making them comfortable with the technical aspects of revenue recognition. They often possess experience in managing bulk data imports from operational platforms, which allows them to translate raw service logs into precise financial documents.
We also recruit from organizations undergoing system migrations or restructuring, where specialists have developed the habit of cross-referencing legacy and current data. These candidates are often available for contract work because they enjoy the technical challenge of resolving account cleanups or implementing new billing procedures before moving to the next project.
Where searches go wrong
Mistakes we see
- Hiring someone who expects manual entry for everything rather than utilizing automated recurring billing tools. This creates significant delays as volume grows and often leads to preventable entry errors that distort the receivable ledger.
- Neglecting to check if the candidate understands the difference between invoice generation and revenue recognition. You need a specialist who understands how billing data impacts the broader financial statements and how incorrect billing dates can cause premature or delayed revenue reporting.
- Failing to confirm the candidate can work directly with customer service or sales teams to resolve billing disputes. A specialist who stays silent when information is missing or when terms do not match the contract will cause long-term collection issues that eventually require expensive accounting write-offs.
The search
How the billing specialist search runs
- First, we define the scope of your billing environment. We analyze whether you require a specialist for high-volume automated cycles or a more analytical person to manage custom project-based billing. This step determines the technical complexity and volume capacity required for your daily operations.
- Second, we screen for direct experience in your industry-specific billing rules. We ensure the candidate has handled the specific tax, discounting, or compliance requirements that apply to your invoice generation. We verify that they can translate your specific contract language into valid invoice line items without needing constant oversight.
- Third, we validate their ability to work within your technical stack. We look for evidence that they have performed reconciliations between the CRM or operational system and the general ledger, confirming they can provide clean data for the month-end close. We focus on their ability to close the gap between disparate systems to ensure the integrity of the revenue reporting process.
Questions
How does a billing specialist differ from an accounts receivable clerk?
A billing specialist focuses on the creation and accuracy of the invoice itself. An accounts receivable clerk focuses on the collection of cash and the application of payments.
Does this person need to be a certified accountant?
No. Technical system experience and attention to detail regarding contract terms are more important than formal accounting certifications.
What is the primary sign that we need a billing specialist?
You need a specialist if your unbilled aging report is growing or if your accounting team spends their month-end close time fixing invoice errors instead of analyzing reports. This indicates a failure in the front-end billing process.
Can this role be performed remotely?
Yes, provided the person has secure access to the billing system and established protocols for communicating with the team when discrepancies arise. Clear documentation of the billing workflow is essential.
What replacement terms apply?
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
How are recruiting fees agreed?
No upfront fee. You pay only if you engage someone we present. We scope the assignment before quoting; the fee page explains our model.
How soon can we see options?
Availability depends on the assignment and the people who fit it. We qualify interest and commitments rather than promising a shortlist date before the search is scoped.
What if the scope grows?
Discuss new responsibilities before adding them to the engagement. Agree the priorities and record any change to the brief and terms.
Can we extend an engagement?
Discuss what remains unfinished and whether the same responsibility is still needed. Extensions depend on the person's commitments and the agreed engagement terms.
Can the appointment become permanent?
A permanent move can be discussed if both sides want it. Review the future role and the applicable agreement instead of assuming that temporary coverage automatically converts.
How is a confidential search handled?
Tell us what can be disclosed and whom we must not contact. We agree those boundaries before approaching people; do not send sensitive records with an initial brief.
What are the replacement terms?
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
What do you not do?
We do not sell job-board reposting as a search or bill hourly for recruiting work. We do not take a retainer unless expressly agreed, and an introduction does not authorize an engagement.
Tell us the seat
No upfront fee. You pay only if you hire. Share the title, the situation and the timing. A person reads it.
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The Six-Step Search
What do you get at each step of the search?
We agree what the person must own before contacting anyone. You see how the search is scoped and which backgrounds we pursue. We speak with candidates about the work before presenting them. The Six-Step Search gives you useful written notes and support through interviews, rather than a pile of applications.
- 01
Scope call
We talk through the seat, the business and what has to change.
You get: A one-page role brief you approve before we search.
- 02
Market map
We work out where people who have done this job actually sit.
You get: A short note on the pool and how we plan to reach it.
- 03
Direct outreach
We approach people who are not looking at job boards.
You get: Progress updates so you are never chasing us.
- 04
Screening
We interview every candidate on the work, not the resume.
You get: Written notes on fit, availability and terms for each person.
- 05
Shortlist and interviews
You meet a short list. We handle the scheduling.
You get: Several vetted options and a debrief after each interview.
- 06
Offer and start
You choose. We help settle terms and the start date.
You get: Confirmed terms, a start date and check-ins after day one.
Tell us who you need.
No upfront fee. You pay only if you engage someone we present.
Send us the seat. We will take it from there.
No upfront fee. You pay only if you engage someone we present.